1. Board of Governance
The PPIS Board of Governance takes overall responsibility for the work of the organisation. The Board ensures that PPIS is effectively and properly run and meets its overall purposes as set out in its constitution. Board meetings are held quarterly.
The responsibilities of the board include:
- Furthering the charity’s overall purpose by setting its direction and strategy and monitoring its progress.
- Ensuring the work of the charity is effective. The Board approves policies, procedures and systems for monitoring and evaluating the charity’s work.
- Safeguarding finances and resources and ensuring they are used solely to further the charity’s purposes. The Board monitors the financial budgets are adhered to and ensures financial sustainability.
- Being accountable to funders and regulators by ensuring the preparation of annual reports and other reporting requirements.
All the Board members are appointed according to the PPIS constitution at the Annual General Meeting. The constitution does not permit remuneration of the Board. Our Board members do not receive any remuneration from PPIS.
The performances of the Board and Committees are reviewed and evaluated at the Board level annually via a Board Self-Evaluation exercise. The Nomination Committee will incorporate the findings into the planning for any new recruitment and Board training. The Committee also reviews the composition of the Board annually to ensure that the Board has an appropriate number of members with a balance of expertise, skills, attributes and ability among the Board members.
2. Conflict of Interest
PPIS has in place policies and procedures to manage and avoid situations of conflict of interest. All Board and committee members are required to make declarations of conflict of interest to PPIS at the start of their terms, annually, and as soon as such conflict or the possibility of such conflict arises. Conflicted individuals may participate in discussions but do not vote or engage in any form of decision-making on matters where they have a conflict of interest. All employees are also required to make declarations of conflict of interest at the point of hire, annually and as soon as the possibility of such conflict arises to ensure that all parties will act in the best interests of PPIS.
3. Financial Management and Internal Controls
The Finance and Investment Advisory Committee and the Board review and approve the annual budget prepared by management. All extra-budgetary expenditure beyond the delegated management authority is reviewed and approved by the Finance Committee and Board. The operating and capital expenditure budget is regularly monitored.
PPIS is committed to disclosing audited statements that give an accurate and fair review of PPIS’s financial statements to ensure that they are in accordance with the requirements as specified by the regulatory bodies.
There are written procedures put in place for financial matters in key areas, which includes procurement and controls, receipting, payment procedures, controls and system for the delegation of authority and limits of approval.
4. Human Resource Management
PPIS administers a Code of Ethics and a set of guidelines for employees to comply with, and this is made available to all employees in the Staff Handbook. PPIS understands the importance of and commits to incorporating systems that address employee communication, fair practice, performance management and professional development.
PPIS does not have paid staff who are close members of the family of the CEO or Board of Governance.
Staff are not involved in setting their remuneration.